Overview of the Position: 

Administrative Assistant intern duties and responsibilities include providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The scope of the administrative intern includes communicating via phone and email, ensuring that all administrative assistant duties are completed accurately, with high quality, and in a timely manner.

 

Responsibilities:

• Answer and direct phone calls, and take messages.

• Organize and schedule meetings and appointments.

• Maintain contact lists.

• Produce and distribute correspondence including memos, letters, faxes and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Order office supplies.

• Book travel arrangements.

• Submit and reconcile expense reports.

• Any additional duties as needed.  

 

 

Requirements:

• Attend a 2 or 4 year accredited institution

• Major in business administration, communications, or any related field

• Proven administrative experience.

• Bilingual (Spanish and English preferred)

• Knowledge of office management systems and procedures.

• Excellent time management skills and ability to multitask and prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational and planning skills.

• Proficiency in MS Office.